Olympic & Paralympic Training Center Handbook

The following is considered Prohibited OPTC Conduct:

Offense Against a Person

Any conduct (physical, verbal, visual, or written) against a person (or group of people) that affects or threatens to affect the person’s (or group’s) safety, well-being, or dignity and occurs on OPTC property, at OPTC activities, or on OPTC virtual platforms.

Examples of such Prohibited OPTC Conduct include, but are not limited to, the following:

• Intentionally or recklessly causing (or threatening to cause) harm to any person
• Calling in a fake bomb threat

Offense Involving Alcohol and Drugs

The transportation, distribution, possession, storage, or use of alcohol or drugs (without authorization) while on the premises of any OPTC or at any OPTC activity.

Examples of such Prohibited OPTC Conduct include, but are not limited to, the following:

• Transporting, distributing, possessing, storing, or using (without authorization),
  • alcoholic beverages or containers (empty or full), or
  • illegal drugs, drug paraphernalia, and/or doping substances & methods

Offense Involving Weapons

The transportation, distribution, possession, storage, or use of weapons or explosives (without authorization) while on the premises of any OPTC or at any OPTC activity.

Examples of such Prohibited OPTC Conduct include, but are not limited to, the following:

• Inappropriately storing tactical sports equipment (e.g., firearms, ammunition, archery bow/arrows)
• Transporting, distributing, possessing, storing, or using weapons (including toy or simulated) unrelated to the Participant’s sport

Offense Involving Property

The theft, destruction, alteration, or unauthorized possession, access, or use of property (which includes services and resources offered by the OPTC) while on OPTC premises or at OPTC activities.

Examples of such Prohibited OPTC Conduct include, but are not limited to, the following:

• Theft of property, services, or resources, or the knowing possession of stolen property
• Using an access badge to scan in unauthorized individuals to access or receive services or resources
• Trespassing on or the unauthorized use of OPTC facilities, property, or resources

Violating the OPTC Handbook

Committing multiple violations or a single egregious violation of the policies, rules, and standards set out in the OPTC Handbook.

Examples of such Prohibited OPTC Conduct include, but are not limited to, the following:

• Receiving multiple warnings for not keeping hallways clear or having heat-producing items on the Prohibited List in the Participant's residence/dormitory
• Violating a sanction imposed by a Hearing Panel assembled in accordance with the OPTC Handbook

Community Offenses

Engaging in behavior while on OPTC premises or at OPTC activities that is disrespectful to or otherwise disrupts the OPTC community.

Examples of such Prohibited OPTC Conduct include, but are not limited to, the following:

• Any type of disrespectful behavior towards others, including OPTC staff
• Creating a hostile visiting, working, training, or competition environment
• Engaging in disorderly or disruptive action that interferes with the normal living and work environments of other members of the OPTC community or the enjoyment of OPTC events or activities

Offenses Damaging the Reputation of the OPTC

Any conduct (physical, verbal, visual, or written) that damages the public image or reputation of the OPTC or otherwise brings the OPTC into disrepute.

Examples of such Prohibited OPTC Conduct include, but are not limited to, the following:

• Making blatantly false public statements about the OPTC staff or other individuals at the OPTC
• Acting inappropriately at an event where the Participant is representing the OPTC

Offense Involving Intermediaries

Intentionally, recklessly, or with deliberate indifference assisting or inducing an Intermediary (i.e., an individual other than the Participant, including Guests) to engage in any of the abovementioned Prohibited OPTC Conduct.

Examples of such Prohibited OPTC Conduct include, but are not limited to, the following:

• A Participant making an Intermediary post disparaging messages about OPTC Staff or carry alcohol on the OPTC premises

Offense Involving Guests & Children on Campus

Failing to properly supervise, control, or manage a Guest or Child on Campus.

Examples of such Prohibited OPTC Conduct include, but are not limited to, the following:

• A Guest brings alcohol on OPTC premises or destroys OPTC property (the Participant will be held responsible for their Guest’s actions)

All of the rules and regulations outlined in the OPTC Code of Conduct apply to the CSOPTC & LPOPTC Sports Facilities.

• Before scheduled use of the facility, please check in at the facility staff office (Colorado Springs) or the front desk (Lake Placid). All users of the Velodrome (Colorado Springs) MUST sign in BEFORE using the track(s).
• Push Track users (Lake Placid) are required to wear an approved helmet. All athletes must receive proper push training procedures from a coach before using the push track.
• Any scheduling or changes in programs must be coordinated and approved through OPTC Operations.
• Appropriate clothing and shoes are required. Acceptable attire includes athletic shoes (no sandals, street shoes, or bare feet), shorts or sweatpants, a t-shirt or sweatshirt, or the appropriate uniform. Velodrome users are required to also wear an approved helmet. Please use one of the locker rooms for dressing.
• Glass containers are not permitted inside the facilities.
• The program instructor/coach is responsible for the actions of their program and must be with the program at all times. Programs are expected to comply with USOPC policies. Please monitor your actions and language at all times.
• Any person(s) using recording devices or photographic equipment for commercial or promotional considerations must have written approval from the USOPC's office of Communications, and the approval from the host National Governing Body. Any attempt to utilize the facility for the unauthorized photo shoots will not be permitted.
  • For any editorial, commercial or documentary photo and video shoot requests, please submit using the USOPC Photo/Video Requests Form.

In an effort to keep athletes, employees and visitors out of harm’s way, the following policy regarding the use of hover boards, bicycles, in-line skates, roller skates, roller-skis, similar wheeled devices and scooters (skates) and skateboards has been established for the Olympic and Paralympic Training Center.

Due to safety and property damage concerns the use of hover boards is not permitted on the Olympic and Paralympic Training Center. This is due to the high risk of fire associated with them while charging. If you are found to have a hover board on-site, USOPC staff will remove it from your possession.

The use of bicycles, skates, scooters, skateboards, or similar equipment are permitted on much of the Olympic and Paralympic Training Center with exceptions.  Bicycling, skating, and skateboarding will not be permitted on:

• Olympic Path (with the exception  of East/West corridors) or on the sidewalk area in front of the visitor center (Colorado Springs);
• the Olympic Path (with the exception  of East/West corridors) or on the sidewalk area in front of the visitor center (Colorado Springs);
• the sidewalk or area in front of the main entrance (Lake Placid);
• ramps, platforms, or loading docks immediately adjacent to doors of buildings or within 15 feet of doors and entryways;
• exterior or interior stairs;
• within the interior of buildings;
• benches, tables, bicycle racks, railings, ledges, or landscape structures;
• all other permanent and/or constructed fixtures;
• any area where a sign, or other written notification, has been posted to indicate that skating is not permitted.

The use of a bicycle, skates, or skateboards on the Olympic and Paralympic Training Center is a privilege that is granted with certain rules and responsibilities.

• Acrobatic or reckless bicycling, scooters, skating, boarding, or similar equipment are always a violation of complex policy.
• All persons using bicycles, skates, scooters, boards, or similar equipment shall use them in a reasonable and prudent manner, having due regard to traffic, pedestrians’ rights, surface of the roadway, the hazard at intersections, and any other condition then existing.
• Bicyclists, skaters, scooters, skateboarders, or similar equipment shall yield the right-of-way to pedestrians and disabled persons.
• Bicycles, skates, scooters, skateboards, and similar equipment must be operated in a safe manner, in accordance with applicable state laws and city ordinances. Users shall maintain a safe speed, not to exceed 10 MPH unless otherwise posted and shall obey all traffic and parking signs.
• Bicyclists or skaters involved in collisions shall render aid as appropriate and call Security for assistance. All involved individuals shall remain at the collision site until released by the attending officer. When a collision results in an injury or property damage, the individuals involved must submit a written accident report to Security.
• Bicycle parking is limited to bike racks and other designated areas. Parking a bicycle in any other area (i.e., building lobbies, stairwells, porches, trees, bushes, fences, access ramps, etc.) is prohibited.
• Bicycles locked to or left on or in an access ramp, stairwell, hallway, fire lane or anywhere that may obstruct pedestrian, or emergency access are subject to confiscation by Security, FMD, or Operations.

Check-In Procedures

• Prior to moving in, Participants must complete any documentation such as the OPTC waiver or SafeSport training required by the OPTC
• Check-in begins at 3:00 PM
• Access badges can be collected at either the Athlete Center (Colorado Springs) or Front desk (Lake Placid)

Check-Out Procedures

• Check-out is 9:00 AM on the day of departure
  • Additional charges will be incurred if rooms are not vacated before 9:00 AM
• All belongings must be removed from the room prior to 9:00 AM
• Luggage storage is available for an afternoon flight
• If a Participant would like to keep their access badge as a souvenir upon departure, they may do so; however, in order to checkout of their camp/program, they must scan their ID at the front desk before leaving the OPTC

Any facility damage, lost dormitory room items (e.g., blankets, lamps, etc.), or a failure to properly clean the room will be charged to the NGB assigned to that room

*On-Complex Resident Athletes: Prior to checkout, a walkthrough of every resident dormitory room must be scheduled with Operations. If not, Operations will conduct a walkthrough within five business days of check out

To provide guidelines for participants with children who visit and/or stay overnight at the Olympic & Paralympic Training Center (OPTC). This policy aims to balance the needs of parent-athletes with the safety and operational standards of the OPTC, fostering an inclusive environment for all Team USA athletes.

Definitions

• Caregiver: An individual whose sole purpose is to provide direct care during the time that an infant/ toddler/ child is at the training center. 

• Children: 0-11 years old

Eligibility

• Parent-athletes must meet the Team USA athlete definition as determined by the USOPC to be considered for overnight guest(s). The definition can be found here.
• Athletes must be actively participating in an approved program or event at the OPTC.
• Overnight stay with children is permitted for up to 14 consecutive nights per visit.
• All requests must be submitted at least two weeks in advance to OPTC Operations from NGB.
  • Exceptions must be approved by the OPTC Director.

Request Process

• The NGB is responsible for submitting rosters that include athletes, children, and any Caregivers included as part of the bed allotment provided to NGB.
• All guests, including children and Caregivers, must complete and submit required OPTC paperwork.
• Overnight accommodations for families are limited and will be reviewed on a case-by-case basis.

Room Requirements

• Rooms must comply with fire and occupancy codes. Maximum: 2 adults and 2 children per room (4 people total).

Accommodation Fees

• Children 11 and under: May stay free of charge.
• Overnight Caregiver: $45 per night, which includes 3 meals/day.
• Offsite Caregiver: Can purchase meals for $10/meal.

Caregiver Requirements

• Must be 18 or older and not actively engaging in a training session.
• Must provide a background check and proof of SafeSport training via the parent-athlete’s NGB.
• Required to complete all required OPTC paperwork (via email).
• Must supervise children at all times.

Facility Access and Expectations

• Children are not permitted in training venues.
• Children and Caregivers may access designated living areas (applicable to onsite guests), dining hall, and common spaces only.
• Children may not access Sports Medicine or recovery services, except for medical emergencies.

Transportation

• Children are not permitted access to USOPC transportation services.

Behavior and Safety Expectations

• Noise and disruptions must be minimized to ensure a restful environment for all athletes.
• Destructive behaviors will not be tolerated.
• Parent-athletes are responsible for any damage caused by their children.
  • Failure to comply may result in the suspension of overnight privileges.

Emergency and Liability

• Parent-athletes are solely responsible for responding to emergencies involving their children.
• All guests, including children, must sign a liability waiver acknowledging the risks of staying onsite.

Resources

• For off-site athletes, lactation rooms are available in private, accessible locations (inquire at front desk).

All Participants and their Guests (i.e., those Participants who are only visiting the OPTC temporarily and not engaging in any OPTC activity such as work, training, or competition) on the OPTC premises must abide by the following:

Participant Responsibilities

• Participants are required to check-in Guests upon arrival.
  • For those in Colorado Springs:
    • The Participant must send an email to OPTCSecurity@usopc.org with the Participant’s name and mobile number, the name of the Guest(s), and the date and time of each Guest’s arrival .
    • Upon arrival, the Guest(s) must register at the Union Entry Checkpoint (ECP), provide an identification to be temporarily held, and their mobile telephone number
    • Upon departure, the Guest(s) must check out and the Union ECP and retrieve their identification

  • For those in Lake Placid:

    • All Guests are required to be registered at the Front Desk

    • Only registered Guests and those who have purchased meal tickets at the Front Desk are permitted in the Dining Hall

• Participants are responsible for the conduct and behavior of their Guests and for ensuring their Guests are aware of the rules and standards set out in the OPTC Handbook
  • Note: Participants may face disciplinary action for any misconduct committed by their Guest(s)
• Participants must accompany their Guests at all times while on OPTC Premises

Guest Responsibilities

• Guests must abide by the OPTC Handbook, including the Code of Conduct
• Guests understand that they may be subject to discipline for their behavior while on OPTC premises
• When on OPTC premises, Guests must be accompanied at all times by the Participant who invited them
• Guests are not allowed to train at the OPTC
• Guests are prohibited on-complex 10:00pm- 7:00am.

All Participants on OPTC premises are expected to follow the rules and standards set out below:

• Be kind to others
• Treat others with respect and dignity
• Never resort to violence
• Complete all required paperwork and waivers as requested by the OPTC

• Respect Quiet Hours (10:00 PM – 7:00 AM, daily)
• Keep access badge or guest passes in possession at all times and only use them in an authorized manner (i.e., not to access unauthorized areas/services or enable others to do so)
• Never disable, tamper, or otherwise affect smoke detectors or the fire alarm system.

• Only use tobacco products (this includes the use of cigarettes, e-cigarettes, and vaping devices) in designated areas

Be familiar and comply with USOPC regulations and policies, such as, but not limited to:

• U.S. Center for SafeSport’s SafeSport Code
• USOPC Athlete Safety Policy
• USOPC Background Check Policy & Procedures
• USOPC Minor Athlete Abuse Prevention Policies
• USOPC Supporting Athletes with an Intellectual Impairment Policy
• USOPC Sports Betting Policy

In order to ensure the safety and well-being of everyone at the OPTC, certain items are prohibited on the OPTC’s premises:

• Illegal drugs and/or drug paraphernalia including any forms of marijuana
• Substances, methods, or drugs on the WADA Prohibited List (unless the Participant has a valid Therapeutic Use Exemption)
• Alcoholic beverages or containers (empty or full)
• Weapons, such as guns, knives, swords, etc. including toy or simulated weapons of any type that are not tactical sports equipment
• Pets (except as outlined in the Service & Therapy Animal Policy) are prohibited
• Items with open flames (i.e., candles, incense, etc.)
• Certain heat-producing items such as space heaters, electric frying pans, toaster ovens, microwaves, hotplates, portable grills, air fryers or any appliance or equipment rated above 6 amps and/or 750 watts
• Other items deemed unsafe by OPTC Staff

The United States Olympic & Paralympic Committee (USOPC) is committed to supporting the health and wellness of Team USA athletes and other constituents. The USOPC takes pride in allowing Service & Therapy Animals (as those terms are defined below) on its properties in accordance with applicable laws and understands the positive impact they have for athletes and staff. While the USOPC supports Service & Therapy animals generally, this policy lists definitions and outlines a list of handler obligations that must be adhered to for individuals accessing USOPC Facilities (as that term is defined below) with a Service or Therapy animal.

I. Definitions

Animal-Assisted Activity: This term refers to animal-assisted activities that provide opportunities for motivational, educational, and/or recreational benefits to individuals in different environments. The term Animal-Assisted Activity does not typically include specific treatment goals, handlers and treatment providers are not required to take notes or record results of the visit, and visit content is typically spontaneous.

Animal-Assisted Therapy: This type of animal interaction is delivered and/or directed by a health care or human services provider in a therapeutic setting in which there may be individualized plans or goals where progress is measured. Examples include physical and occupational as well as psychological services.

Emotional Support Animals: Emotional support animals are companion animals who provide comfort to their owners.

Service Animals: A service animal is defined as any dog that is individually trained to do work or perform tasks for the benefit of an individual with a disability, including a physical, sensory, psychiatric, intellectual, or other mental disability.

Therapy Animals: Therapy animals provide therapeutic comfort to many people in both structured and informal settings. For purposes of this policy, therapy animals include only dogs and cats. Further, to be deemed a therapy animal under this policy, the therapy animal must volunteer with their handler through a professional organization that trains handlers and assesses animals to determine their suitability for therapy work.

USOPC Facility: An Olympic & Paralympic Training Center (OPTC) or any other facility that the USOPC owns and/or operates.

II. Access

Only Service Animals and Therapy Animals may access USOPC Facilities. However, Therapy Animals are only permitted to access USOPC Facilities in cases where the USOPC has specifically contracted, or otherwise made specific arrangements, with the owner/handler for the Therapy Animal’s services. The ability for Therapy Animals to access USOPC Facilities is within the sole discretion of the USOPC. All other animals, including Emotional Support Animals, are not permitted to access USOPC Facilities.

III. Service & Therapy Animal Admittance Requirements & Access

IV. Service & Therapy Animal Handler Responsibilities

All Service and Therapy Animal handlers have a responsibility to care for their animals and abide by the following general rules:

• Handlers are solely responsible for the care and supervision of their Service or Therapy Animal. Handlers must provide their Service or Therapy Animal with food, water, and other necessary care. Under no circumstances are USOPC staff or volunteers obligated to provide any care or supervision to a Service or Therapy Animal.
• Handlers must ensure their Service or Therapy Animal is immunized in accordance with applicable health and safety codes and must provide up-to-date veterinary records  upon request.
• Handlers must be in full control of their Service or Therapy Animal. This means that Therapy Animals must be leashed, harnessed, or tethered at all times. Service Animals must be leashed, harnessed, or tethered at all times, unless:
  • the device interferes with the work or task the Service Animal was trained to perform, or
  • the handler’s disability prevents the use of the device.
  • In such cases, the handler must maintain control of the Service Animal through voice, signal, or other effective controls.

• Service Animals staying with their handlers who are on site users are not permitted on the furniture.
• At no time may a Therapy Animal be left unsupervised.
• In general, Service Animals should not be left unsupervised, and this includes leaving the Service Animal in the handler’s room if the handler is not present. However, there may be instances in which this cannot be avoided. Therefore, in such cases, USOPC staff may work with the handler to allow the Service Animal to stay in the room or make alternative arrangements.

• Handlers must clean up after their Service or Therapy Animal at all times, including sanitary disposal of animal waste.
• Handlers must exercise due care and diligence in using their Service or Therapy Animal. Service and Therapy Animals must display behaviors appropriate to the environment (i.e., house-trained) and may not engage in disruptive behavior or other behaviors that endanger the health or safety of others (including other Service or Therapy Animals).
• Handlers are responsible for any damage (property or otherwise) caused by their Service or Therapy Animal.
• In the event of an incident involving your Service or Therapy Animal, you may be required to provide information to the USOPC about your animal, including, but not limited to, proof of vaccination, information about the animal’s credentials, registrations, or training completed, information about the animal’s breed, and/or information about the services the animal is trained to perform.

V. Toileting and Play

Several USOPC Facilities have designated toileting and play areas for Service and Therapy Animals. Handlers should use these designated areas when reasonably possible. Note that the USOPC may change the location of these areas from time to time and, in such cases, will inform handlers of the new toilet and/or play areas.

• Lake Placid OPTC – Open grass area outside end of housing building, Node E
• Colorado Springs OPTC – Westside of building 8 dormitories in the large grassy area
• Colorado Springs Velodrome – Northwest of the main airlock in grassy area to the left before entering the Velodrome

*In circumstances where using the designated area is not reasonably possible, handlers must make reasonable efforts to ensure their Service or Therapy Animal does not disturb any training or other activities taking place at the OPTC when it is “off-duty”.

VI. Removal

Handlers may be asked to remove their Service or Therapy Animal immediately from the premises if it is uncontrollable and handlers do not take effective action to control it. Handlers may also be asked to remove their Service or Therapy Animal if it is not housebroken. If a Service Animal is removed, Handlers will still have the opportunity to access USOPC Facilities and services without their Service Animal. If a Therapy Animal is removed, the USOPC will determine whether the handler may still access USOPC Facilities and such determination is within the sole discretion of the USOPC.

The rules and standards for those Participants who are residing at the OPTC (i.e., Residents) are detailed below:

Minimal Living Standards

At minimum, Participants must:

• Keep their room clean and orderly such that housekeeping, maintenance, room checks, and emergency response can gain access at all times
• Not leave dirty dishes in their room
• Keep their floors clear of clothing and personal items to allow an unobstructed pathway throughout the room.
• Launder linens and clothing regularly
• Properly store all food items in sealed containers
• Never use items that hang over doors such as mirrors, towel bars, or organizing systems
• Never hang items on televisions, lights, sprinklers or from the ceiling
• Use the designated outdoor smoking areas to smoke tobacco (this includes the use of cigarettes, e-cigarettes, and vaping devices) and only chew tobacco indoors in private quarters (i.e., not in common areas, such as meeting rooms, lobbies, or training facilities)
• Dormitory hallways must remain clear of debris and personal items (e.g., bicycles, furniture, etc.)
• Tactical sports equipment (e.g. firearms, ammunition, archery arrows, bows, etc.) must be stored in the appropriate location for each OPTC

Dorm Check Protocol

Dormitory checks will be conducted on a regular basis by OPTC staff in order to maintain the health of the OPTC community, as well as the quality of living facilities at the training center.

The OPTC is not able to prevent the theft, loss, unauthorized use, or damage of personal property. Participants must take responsibility for protecting and caring for any personal property that they decide to bring onto the OPTC premises. The OPTC is not liable for the damage, loss, or theft of any personal property. Participants will not hold the OPTC or USOPC accountable for such loss, damage, or unauthorized use.

As a reminder:

• All belongings should be marked or engraved with the Participant’s name
• Valuables should be protected with adequate insurance and be kept in a secure location
  • USOPC Risk Management recommends the purchase of tenant insurance by individuals residing on site
• In the event that any personal property is lost, stolen, damaged, or used without permission, the Participant must make a claim against their appropriate insurance policy and not seek reimbursement or contribution from the OPTC or USOPC
  • Prior to doing so, Participants should first check with OPTC staff to see if anything has been turned in
• Participants should label their sporting equipment, clothing, sport bags, backpacks, and other electronic items with their name and cellphone number
• Participants should have a list of their equipment in detail (e.g., the brand, make, model, color, distinguishing features, defects, and serial numbers) and store the list in a safe place

If a Participant finds an item that does not belong to that Participant, the item should be given to OPTC staff, where it can be stored in a secure location.

Section 1. Violation Determination

When the alleged misconduct is believed to be within the jurisdiction of the OPTC to regulate, the OPTC will investigate the allegations, which will include seeking information from the Participant.   The information gathered will be provided to the Director of the OPTC where the incident occurred (or a designee) (hereafter, the “OPTC Director”). The OPTC Director will then decide whether, more likely than not, a violation of the OPTC Handbook has occurred. The OPTC Director may consult Athlete Safety, NGB leaders, coaches, and other individuals at any time about the situation prior to making a determination.

Section 2. Proposed Sanction

If the OPTC Director finds that a violation has occurred, the OPTC Director will determine the appropriate sanction to impose. When determining the appropriate sanction to impose, the OPTC Director may consider any information or evidence deemed relevant, including whether the Participant has committed any Code of Conduct violations previously. The OPTC Director may consult with other individuals, such as NGB leaders and coaches, prior to making a decision. The OPTC Director has complete discretion to impose any sanction that is proportionate under the circumstances. A non-exhaustive list of sanctions that can be imposed include:

• Warning,
• Revocation of OPTC privileges (housing, meal access, or facility access),
• Mandating educational classes (e.g., anger management, cultural awareness), and/or
• Temporary or indefinite suspension from the OPTC

The OPTC will notify the Participant of the decision. The sanction will go into effect once the deadline to request a hearing (if one is permitted) has passed or the Participant has waived their right to a hearing, whichever is sooner. Any final sanction will be implemented by all OPTCs.

Section 3. Temporary Measures

The OPTC Director may impose temporary measures on the Participant at any time if the OPTC Director considers the Participant to be an ongoing or potential risk to the well-being or safety of others. Such temporary measures can include, but are not limited to, revocation of OPTC privileges (such as housing) or a suspension from the OPTC. The imposition of a temporary measure is not a determination on the merits and is simply a tool to ensure the safety and well-being of those at the OPTC while the case is ongoing. The temporary measures will remain in place until one of the following occurs: (1) the OPTC Director amends the temporary measures; (2) a sanction is imposed (either by the OPTC Director, which does not get challenged, or by the Hearing Panel); or (3) Athlete Safety or US Center for SafeSport takes jurisdiction over the case and imposes new temporary measures (the OPTC will adopt those new temporary measures promptly).

The time a Participant serves a temporary measure suspension or privilege revocation will be credited towards any final suspension or privilege revocation imposed by the OPTC under these regulations.

Section 4. Request for Hearing

A Participant may request a hearing pursuant to the USOPC Dispute Resolution Procedures to challenge the type and length (i.e., proportionality) of the OPTC’s temporary measure(s), the OPTC Director’s determination that the Participant violated the Code of Conduct, and/or the proportionality of the OPTC Director’s proposed sanction if,

(i) the temporary measure has been in place for longer than thirty (30) days and the OPTC Director has not yet determined whether the Participant has violated the Code of Conduct, or

(ii) the OPTC Director proposes a sanction that will last longer than thirty (30) days.

Only the Participant whom the temporary measure or proposed sanction has been issued against may request a hearing. No other person may request a hearing.

The Participant may not challenge a temporary measure or sanction that has been imposed by a different entity (the U.S. Center for SafeSport, USADA, USOPC Athlete Safety, NGB, etc.) and only adopted by the OPTC. The decision by the Hearing Panel is final and binding, except as noted in Section 7. Any sanction will be implemented by all OPTCs.

Section 5. Burden of Proof

If a hearing is requested, the following burden of proof will apply:

• For temporary measures hearings, the Participant has the burden of proving, more likely than not, that the temporary measure has no rational basis (i.e., is arbitrary).
• For hearings challenging the OPTC Director’s determination or sanction, the OPTC has the burden of proving, more likely than not, that the Participant committed a violation of the Code of Conduct and/or the proposed sanction is proportionate under the circumstances.

Section 6. Athlete Resources

The Office of the Athlete Ombuds provides cost-free, independent and confidential advice to elite athletes on all sport-related rules, policies and processes, and to assist in the resolution of athlete concerns and disputes.

Section 7. Request for Reconsideration

The OPTC will not prevent a Participant from participating in a Protected Competition (as defined in the USOPC Bylaws) located at the OPTC. Consequently, when the OPTC's temporary measure or sanction does prevent a Participant from participating in a Protected Competition, the Participant may request the OPTC Director to reconsider its temporary measure or sanction.  The Participant's request must include an explanation, along with any evidence the Participant wishes to present, that details why and to what extent their temporary measure or sanction should be modified.

The OPTC Director –  in consultation with other individuals such as those from the relevant NGB and Athlete Safety – will determine as soon as practicable but no more than seven (7) days after receiving the Participant's request for reconsideration (i) whether the temporary measure or sanction actually prevents the Participant from participating in a Protected Competition located at the OPTC, and (ii) if so, how the Participant's temporary measure or sanction will be temporarily modified to enable the Participant to compete at the Protected Competition.

In circumstances where another entity (the U.S. Center for SafeSport, USADA, USOPC Athlete Safety, NGB, etc.) has issued a suspension or other restriction, the OPTC Director will not modify such entity’s temporary measure or sanction and just adopt it.

Section 8. Reintegration Procedure

Before the Participant's sanction expires, the OPTC Director (when appropriate, in consultation with individuals such as those from the relevant NGB or Athlete Safety) may inform the Participant of any reintegration measures that will be put in place upon the Participant’s return to ensure a safe environment and minimize the chance of the misconduct occurring again. The reintegration measures cannot involve the revocation or suspension of a Participant's OPTC services but may require the Participant to access such services at particular times, through particular methods (e.g., requesting an appointment via email as opposed to in-person), only with specific personnel, etc. The type and length of reintegration measures is at the discretion of the OPTC Director and not challengeable, except as provided for in Section 7.

Guests of the OPTC may be deemed a ‘Participant’; and therefore, under the jurisdiction of both the USOPC and the U.S. Center for SafeSport and subject to both organization’s policies and procedures. The applicable policies (the USOPC Athlete Safety Policy, the USOPC Minor Athlete Abuse Prevention Policies, the USOPC's Supporting athletes with an Intellectual Impairment Policy, the USOPC’s NGB Athlete Safety Policy, and the U.S. Center for SafeSport’s SafeSport Code for the Olympic and Paralympic Movement) can be found on the USOPC Athlete Safety Website. Regardless of Participant status, all individuals are expected to refrain from engaging in Prohibited Conduct as defined in those policies.

In furtherance of those policies, the USOPC requires individuals over the age of 18 who train, reside or work at an OPTC to be compliant with the U.S. Center for SafeSport’s education and training requirements and hold a current and compliant background check that is valid during the entirety of their stay at the OPTC in accordance with the USOPC Background Check Policy. Additionally, the USOPC has implemented safeguards specifically aimed at protecting minors and athletes with an intellectual impairment (II Athletes).

All individuals 18 years of age or older, prior to training, residing, or working at an OPTC, must submit to a background search conducted pursuant to USOPC Background Check Policy. The individual must have completed the background screen within the two years of the last day of their OPTC camp/program, or within the two years preceding admission to train, reside or access the OPTC. Proof of such must be provided by NGBs in the form of the background check expiration date for each individual that is listed on the roster submitted to OPTC Operations.

If an individual arrives at an OPTC without having completed the background check, the individual will be denied access to the OPTC.

Any finding of “red light” offenses through a background screen, or through any other means, may result in the individual being denied admission to train, reside or access the OPTC. Such matters will be addressed pursuant to the USOPC Training Center Access Protocol.

The following exemptions are in place in accordance with the USOPC Background Check Policy:

• Notwithstanding the above, international guests staying for less than 14 calendar days will be exempt from the background check requirement.
  • In lieu of a background screen, the hosting organization or National Federation will be asked to certify that none of the individuals coming to the OPTC have any “red light” offenses.-
  • Further, such guests will be housed in athlete housing that is cordoned off from other guests.
  • In the instance when an international guest cannot be cordoned off from other guests and therefore must stay amongst guests who are background checked, the international guest will therefore need to obtain a background check pursuant to the USOPC Background Check Policy
• International guests on a current U.S. government issued visa that is valid through the entirety of the OPTC program they are participating in.
• Canadian Level 1, 2 and 3 Criminal Record Checks will be an accepted form of check as long as it was conducted within one year of the end date of the individual’s participation at the OPTC.

Training will be required as outlined in the USOPC Athlete Safety Policy. Questions regarding utilizing or accessing the U.S. Center for SafeSport’s training portal can be directed to an Operations staff member, who will be available to provide assistance.

• If an individual arrives at the OPTC without having completed the SafeSport training requirement, they will be afforded an opportunity to complete the online training course on-site. If an individual fails to complete the online training, the individual will be denied access to the OPTC.

An NGB, in submitting a proposal to have an individual reside, train, or compete at an OPTC, shall disclose to the USOPC any information in its possession pertaining to such individual if he or she:

(A) has been convicted of, received a deferred sentence for, pled guilty or no contest to, or who has pending charges against them regarding:

1. Any felony; and
2. Any misdemeanor involving:

• All sexual crimes, criminal offenses of a sexual nature to include but not limited to: rape, child molestation, sexual battery, lewd conduct, possession and distribution of child pornography, possession and distribution of obscene material, prostitution, indecent exposure, public indecency, and any sex offender registrant;

• Any drug related offenses;
• Harm to a minor (including, but not limited to, offenses such as child abandonment, child endangerment, neglect, or abuse, providing alcohol to an underage person/minor, and DUI with a minor);
• Violence against a person, force, or threat of force (including crimes involving deadly weapons and domestic violence);
• Stalking, harassment, blackmail, violation of a protection order, and/or threats;
• Destruction of property, including arson, vandalism, and criminal mischief;
• Animal abuse or neglect.

(B) has a safety plan, temporary measures, and/or sanctions in place against him or her (including a description of what those temporary measures are) as determined either by the individual’s NGB or the U.S. Center for SafeSport as it relates to a finding and/or allegation of a violation of the SafeSport Code, and/or is currently under investigation by the U.S. Center for SafeSport for an allegation of sexual misconduct regardless of whether temporary measures or a safety plan are in place.

In submitting its proposal, the NGB shall certify that it has disclosed any known conviction, activity, temporary measure, sanction, or investigation as enumerated above. Disclosure of any such conviction, activity, temporary measure, sanction, or investigation for sexual misconduct should occur at least six weeks before the program check-in date at an OPTC or as soon as the NGB, or its representatives, becomes aware of an issue meeting the above requirements. Thus, an NGB’s duty of prompt disclosure is ongoing.

Additionally, each individual who registers to reside, train, or compete at an OPTC shall fill out a Disclosure Form describing any conviction, activity, temporary measure, sanction, or investigation enumerated above. Also, if an individual is arrested, charged, or convicted of any illegal or criminal activity described above or if temporary measures, sanctions, or an investigation for sexual misconduct are implemented against the individual after obtaining access to an OPTC, the individual is obligated to inform the Director of the OPTC within 24 hours of such arrest, charge, implementation of temporary measures or sanctions, or notification that they are under investigation for sexual misconduct.

The USOPC, upon learning of conduct or activity as enumerated above, may refuse to allow access to that individual at the time of check-in in accordance with the Hearing Procedures outlined below. Further, failure to disclose such known conduct or activity by the NGB may adversely affect the terms of the NGB’s Performance Partnership Agreement with the USOPC and any such disclosure failure by the participant may affect the participant’s future access to an OPTC.

The USOPC, at its discretion, may require that any individual who requests access, or who has been provided access, to an OPTC undergo an authorized background check, conducted by the National Center for Safety Initiatives (“NCSI”) or any other entity the USOPC chooses to retain.

On receipt of a disclosure made pursuant to this Protocol, or if the USOPC by any other means knows, or has reason to believe, that an individual may have engaged in conduct or activity enumerated in Duty to Disclose Background Check, OPTC Operations shall notify the USOPC Dispute Resolution Unit at DRU@usopc.org and ask the DRU to initiate the review process. The request for review (i.e., Background Check Review) will be handled pursuant to the USOPC Dispute Resolution Procedures.

Temporary measures and/or sanctions related to an athlete safety matter will be handled in accordance with the USOPC’s Athlete Safety Policy and the U.S. Center for SafeSport’s SafeSport Code.

Any individual with a temporary measure or sanction issued by the Center, an NGB, or the USOPC that prohibits participation in sport (i.e., suspension or ineligibility) will not be permitted to reside or train at the OPTC. Should an individual already residing or training at the OPTC be rendered ineligible to participate in sport, their access and residential privileges will be promptly removed.

Individuals under investigation for sexual misconduct are not permitted to reside or access the residential areas of the OPTC.  Non-residential facility use will be evaluated on a case-by-case basis.

Residential privileges for individuals currently serving a sanction of probation for a violation involving sexual misconduct will be evaluated on a case-by-case basis. 

Residential and training privileges related to all other athlete safety allegations, temporary measures, or sanctions will be evaluated on a case-by-case basis by the USOPC Office of Athlete Safety. Access to the OPTC will be evaluated based on the information available at the time, and the potential risk to other users of the facility as well as the Respondent. The USOPC reserves the right to implement additional temporary measures or safety plans which could include but are not limited to removal of residential privileges, required chaperone for training, a set schedule for OPTC access, etc

All costs and logistical requirements related to removal from the OPTC to include off-site housing, meals, and transportation, or any additional safety requirements such as chaperoning will be the responsibility of the NGB and/or the individual. Notification to the individual being removed and/or being issued a safety plan or temporary measures will be coordinated with the NGB and USOPC staff.

At times, issues arise concerning who should have access to an OPTC. In this regard, the USOPC endeavors to:

• provide a safe environment for athletes and other individuals who reside, train or compete at OPTCs;
• protect persons at risk, including minors and disabled persons;
• honor an athlete or other individual’s opportunity to participate in various athletic residency, training, and competition activities;
• protect USOPC property; and
• maintain public confidence in the USOPC and its activities.

The USOPC may refuse access at any time to an individual in accordance with this Training Center Access Protocol (Protocol).

This Protocol does not apply if a National Governing Body (NGB) does not submit, or if it withdraws, its proposal to have an individual reside, train or compete at an OPTC. This Protocol also does not apply if the NGB asks the individual to leave an OPTC. In any such instance, the affected individual’s recourse, if any, would be through his or her NGB’s processes and procedures.

To create a safe and positive environment for minors, the USOPC has implemented the following safeguards. For purposes of this section, a minor is considered any individual who has not reached the age of 18.

• Adults are required to be familiar with and comply with the USOPC Minor Athlete Abuse Prevention Policies ("MAAPP"), which establishes clear requirements for interactions between Adult Participants and Minor Athletes.
• In addition to complying with the MAAPP, and for the purposes of providing additional guidance, an adult shall not enter the room of a minor, unless accompanied by another adult. In situations where an adult is supervising a minor overnight, the adult should not enter the minor’s room, private restroom facility, or similar area unless accompanied by another adult. If room checks are conducted, the door to the room must remain open during the check.
• An adult shall not encourage, advise, or cause any minor to violate the OPTC Code of Conduct, other USOPC rules and regulations, or applicable law.

• Adults are required to be familiar with and comply with the Supporting Athletes with an Intellectual Impairment Policy to include the preventative policies for one-on-one interactions and mandatory reporting requirements outlined in Section 4.
• All rooming arrangements for II Athletes must follow the criteria in the USOPC’s Supporting Athletes with an Intellectual Impairment Policy to include vetting those arrangements through the USOPC Office of Athlete Safety. 
• The NGB must notify the OPTC Operations staff of any II Athletes who will be attending a camp/program at the OPTC, prior to their arrival.

For NGB program/camp/event/sponsoring international guests.

1. Navigate to portal.usopc.org 
2. At login screen, enter your Team USA credentials using the same email and password that you would use for NGB Hub, Agora, or Team USA Portal.
3. Once logged in, click the "Home" button in the upper left corner of the screen
4. On the Home page you will see the "Request Training Center Event" button (Depending on when you log into the portal, this button may appear in an OPTC tab instead of the Home Page).
5. Click on the "Request Training Center Event" button and begin navigating the request screens (there are five in total) while completing all required fields and then click "Submit".

All program requests not approved through the High-Performance Support process will be handled by the associated OPTC Operations Department through the submission of an OPTC Enquiry. The Event Request Form is subject to the terms and policies contained herein. Approval is subject to the OPTC approval in its sole discretion.

• Any requests to sell any merchandise must be included in the OPTC Request.
• Any requests to distribute promotional items must be included in the OPTC Request. 
• All promotional materials of the Event must be submitted to the USOPC for review and approval. Inclusion of third-party marks that are competitors of USOPC sponsors is expressly prohibited. Team USA Sponsors full list can be found here.

On-Site User: An On-Site User is defined as a program participant who stays at the OPTC in a dorm room. On-site includes housing, full access to the dining room (meals), and based on program approval, access to training facilities/venues (gyms, push track, strength and conditioning, medical services, and sport performance services).

Meal Card User: A Meal Card User is defined as a program participant who stays off-site (no OPTC housing in the dorms) but has full access to the dining hall (meals), and access to training facilities/venues (gyms, push track, strength and conditioning, medical services, and sport performance services).

Facility User: A Facility User is defined as a program participant who has access to their training area only (i.e., gyms, push track). Housing, meal access, strength & conditioning, medical and/or sport performance services are not included with this status, unless specially requested by the NGB and approved by Sport Performance.

Resident Athlete

On-Site: An On-Site Resident Athlete is defined as a program participant who has been approved by USOPC Sport Performance, after NGB recommendation, to live and train at the OPTC for 90 days or more (CS) or a full one (1) year at a time (LP). Resident athletes receive housing, full access to the dining room (meals), and based on program approval, access to training facilities/venues (gyms, push track, strength and conditioning, medical services, and sport performance services).

Off-Site: An Off-Site Resident Athlete is defined as a program participant who lives offsite, but has been approved by Sport Performance, after NGB recommendation, to receive full access to the dining room (meals if applicable), and based on program approval, access to training facilities/venues (gyms, push track, strength and conditioning, medical services, and sport performance services) for a full one (1) year at a time.

Training Special: A Training Special is defined as a program totaling less than five (5) individuals. Participants in a training special program may be on-site users, off-site (meal card) users, or facility users.

• All training special programs must be requested outside of a scheduled and approved short term camp/program.
  • Specifically, training special requests cannot be made in conjunction with a camp.
  • To request additional participants within a camp/program, please work directly with your Operations Coordinator.

• All training special requests must be submitted a minimum one week prior to first participant's arrival.
• All training special requests should be less than five (5) individuals. For requests indicating greater than four (4) individuals, a short-term program request should be submitted no less than 30 days in advance.

User Days: Participants in a training special who are staying on-site may use allotted User Days (Colorado Springs Training Center only at this time) provided by the Sports Performance Team. If an NGB has been allocated a User Day allotment from Olympic/Paralympic Sport Performance and plans to utilize those days for a request, please state that intention within the request itself.

For all use types, please note: Sport Performance services, including medical coverage, clinic access, and strength and conditioning use must all be approved by Sport Performance prior to the start of training.

A security officer(s) is(are) required for large competitions/events on the OPTC complex and the Velodrome or as deemed necessary, depending on the type of competition/event or the number of spectators in attendance

• The cost of the officer is the responsibility of the competition/event organizer (i.e., NGB)
• The hourly rates per officer (subject to change) for competitions and events are as follows:
  • $23.73 per hour 
  • $35.70  per hour premium rate (holidays and 72 hours or less notice) 

Rates subject to change at any time.

Colorado Springs: For an upgraded charge of $35/person/night, programs may request that guests stay in a suite located in Building 8 and 10, based on availability.

Lake Placid: For an upgraded charge of $40/person/night (domestic guests) and $80/person/night (international guests), programs may request single rooms, requests will be granted based on availability.

International Insurance Services: HSRI insurance is required for all international guests/users. The cost of HSRI will be added to daily rates. 

The allocation of financial resources, OPTC services, and OPTC space to NGBs is aligned directly with USOPC Sport Performance.  Space allocation at the OPTCs is prioritized, first, for those elite athlete NGB programs that have been funded through the High-Performance Support process and, second, for NGB programs that were a part of the High-Performance Plan but not funded.  Once those NGB program space needs are met, the OPTC then allocates space to all other program requests.    

Once the overall OPTC High Performance Support process is approved by Sport Performance, NGBs will be allocated a total amount of OPTC resources that can be used against the approved programs in their High-Performance Plan.  Any changes to programming, dates, number of athletes, etc. that require a request for funding should be made to the OPTC. The OPTC will reach out to Sport Performance for funding and inform the NGB of funding status.  The request must also remain consistent with OPTC policies and procedures, and the OPTC must have the space to accommodate the requested change.  Sport Performance approval will also be required for any significant changes, such as a previously approved National Team camp changing to a U15 Developmental camp.

Damage Liability/Responsibility

• NGB is financially responsible for physical damage incurred during a user stay to any OPTC property.

Acknowledgement of Approval

• All Program Approval Forms will need a signed acknowledgement by the applicable deadline.
• NGB must approve all services listed and return the signed acknowledgement form to the OPTC for each program approval, at least 30 days prior (deadline based on program cost) to the start of the program.  
• Failure to return the form by the indicated deadline on the acknowledgement form may result in cancelation of the program.

OPTC Program Coordination Forms

• All OPTC forms (Program Roster, Transportation/Flight information, Housing Map, Program schedule) must be received by the Operations program coordinator at least 10 business days prior to program start date to ensure the successful execution of program planning.  
• NGBs are encouraged to work with the OPTC Operations staff to avoid late submission of information.  Late program submissions may result in the inability to fulfill the program request and/or fines of $100/form/day to the NGB.
• Changes are accepted up to 10 business days from the program start date.  Unusual circumstances due to injury, sickness or family emergency will be accommodated where possible.   
• All changes and requests (housing, transportation, rosters, access, etc.) must be submitted no later than three days prior to the program's start date. If information is missing or changes are made within 72 hours of the start date, the OPTC reserves the right to decline any changes, cancel portions of the program, or cancel the entire program, with full costs charged to the originating party. Additionally, at the OPTC's discretion, a fine of up to $250 may be imposed for late changes or missing information.
  • Exceptions to this policy include sickness, injury, family emergency or flight delay.

Funded Programs

If the NGB cancels a program funded by Sport Performance prior to their deadline listed below (30-days,  or 45-days) from the start of the program, the funds will be returned to Sport Performance to reallocate in the same calendar year for any new NGB requests.

• If the NGB cancels a program funded by Sport Performance within their deadline listed below (30-days, or 45-days,) from the start of the program, the NGB will lose the funding for the canceled program and be held to the 25% cancelation fee, as listed above. 

Change in Approved Program Dates Policy

• International Federation (IF) calendar/date changes will be supported by OPTCs but will be based on resource availability.  
• All other date changes (non-IF related) will be reviewed by OPTCs based on subject resource availability.  

Program Cancelation Policy 

Includes any/all camps, meetings, etc. utilizing any OPTC resource:

• All programs will be subject to a fee of 25% of any number reductions or cancelations completed after the following deadlines, based on the overall value of the program. 
  • If program value is less than $5,000, a program may cancel or reduce numbers up to 30 days out from the program start date. 
  • If program value is $5,000 or higher a program may cancel or reduce numbers up to 45 days out from the program start date.
    • EXAMPLE (Cancelation): If a program is valued at $10,000 and the program is canceled after the 45-day deadline, the NGB will be charged $2,500
    • EXAMPLE (Reduction in Numbers): If a program is valued at $10,000 and the NGB reduces numbers after the 45-day deadline from 40 approved to 30 approved, the NGB will be responsible for 25% of costs associated with the 10 people, in addition to the full costs of the 30 people in the program. 

• All program approvals will include the program value for reference
• Any late arrival or early departures need to be approved with your OPTC representative, as charges may be applied for the unused resources (i.e., bed night, meals, facility use, etc.) at the current OPTC rate.  
• A program may request an increase in participant numbers up to 30 days prior to the first scheduled arrival.  However, all requests should first be approved by the relevant OPTC staff to ensure space/services availability.  

The OPTCs may require NGBs that have a history of delinquency on payments to the USOPC to prepay for all non-funded programs and guests. These NGBs will be notified before booking the program that they are required to prepay. 

Colorado Springs

• Individual Request must be made a minimum of 72 hours in advance
• Camp Request must be made a minimum of 10 days in advance
• Request should include date, airline, flight number, time, and traveling with special equipment (bikes, firearms, wheelchairs)
• Shuttles Run are scheduled between 4:30am-10:30pm and will run accordingly to pre-arranged arrivals and departures.
• OPTC participants utilizing shuttle service must be present 10 minutes prior to scheduled departure. 
• Sign up for airport shuttles at the front desk or through your program coordinator
• For those departing on a weekend or a Monday, all requests should be submitted by noon on Thursday.
• DIA (Denver) shuttles are only available under special circumstances and must be for 5 or more passengers. Contact Operations for consideration.
• Special Event shuttle requests must be submitted 10 business days prior to need.
• If a flight is cancelled or delayed the passenger should notify the OPTC by calling the front desk number: 719-866-4444
• If a participant requests  a shuttle (must be made at least 72 hours prior) and is not present at the time of the scheduled pick-up or drop-off (no-show), the participant may lose future transportation privileges. These privileges may be reinstated at the discretion of the OPTC.

Lake Placid

• All Transportation requests should be sent to the LP Operations Team by the NGB Program Director AT LEAST 10 business days prior to the arrival/departure date. Shuttles are NOT guaranteed for any requests that are received less than one week in advance.
• Transportation Requests should include: Date, airport location, inbound/outbound, flight time, airline and flight #, and traveling with special equipment (bikes, firearms, wheelchairs)
• For all programs, transportation requests should be included on the Fillable OPTC Roster that is sent out to the program contact once the program is approved. 
• The LPOPTC will provide shuttles to the following locations during the hours listed below: 
  • Albany International Airport, Montreal Pierre Elliot Trudeau International Airport, Albany Amtrak Train Station:  
    • Airport Departure/Arrival times: 8AM – 9:30PM  
  • Plattsburgh International Airport, Saranac/Lake Clear Regional Airport: 
    • Airport Departure/Arrival times: 7AM – 9:30PM 
  • Burlington International Airport – Under special consideration 
  • Exceptions may be requested on a limited case-by-case basis but are not guaranteed.
  • For transportation to all airports other than those regularly serviced by the LPOPTC,  the LPOPTC will coordinate transportation, but all costs will be the responsibility of the NGB. 

Request Requirements

• Shuttles must have 2 or more passengers total on the arrival/departure (If only one person is arriving, and only one departing, they may utilize one shuttle). Exceptions may be requested on a limited case-by-case basis but are not guaranteed. 
  • Individuals under the age of 18 may not travel alone in a vehicle with a driver – there must be another adult, or one other minor present. 
  • Shuttle drivers are permitted to wait in Albany for 2 hours between a drop off/pick up to eliminate the need for 2 separate shuttles. 
  • The LPOPTC reserves the right to retroactively charge a program/NGB for a shuttle if individuals who are signed up don’t utilize the requested shuttle, causing the shuttle to only have one individual. This does not include absence due to unexpected delays/cancellations. 
  • Single person shuttles will be provided to Saranac Lake.

• All shuttles utilizing USOPC vehicles MUST be booked through the OPTC Operations Staff and cannot be set up privately with the drivers.  
• The maximum capacity for an OPTC Van is 11 passengers (with limited luggage space) 
  • Shuttles requiring a vehicle larger than an/multiple 11-passenger van/s, that have been requested at least 7 business days out, may be booked through an outside transportation company. (Coxsackie Transport) This will be arranged by the OPTC.
• In the case that no driver is available, or a shuttle is limited to just one individual, attempts will be made to have a vehicle driven to/from the destination using a vehicle swap. 
  • USOPC Vans may only be driven by USOPC employees or approved NGB staff 
  • USOPC Fleet Vehicles may only be driven by USOPC employees or approved NGB staff
  • If a vehicle swap is approved: 
    • The Program Contact/USOPC must agree on who is driving, where the vehicle will be parked, and who is responsible for gas/parking fees. 
    • A “Dropping off a Vehicle at the Airport” form must be filled out ahead of time and picked up by the driver at the Front Desk when they receive the keys.  
    • All directions on the above form should be followed by both drivers. 
    • Upon the return of the vehicle, keys should be returned to the Front Desk immediately. 
• Individuals who are not signed up for a shuttle WILL NOT be permitted aboard said shuttle. This does not include last minute additions due to flight delays/cancellations.  
• Only individuals who are registered guests (housing/meals/facility use) or employees of the USOPC/Lake Placid OPTC are permitted aboard USOPC shuttles. 
• Cancellations/Delays: LPOPTC Drivers are permitted to wait for delayed flights at the airport for 3 hours past the original scheduled arrival time. Once 3 hours has passed, the shuttle will be cancelled/rescheduled, and the driver will return to Lake Placid. 

Vehicle Registration Policy

• Vehicles should be picked up on the scheduled date and time of the reservation.  Any vehicle not picked up on the scheduled date will result in the loss of use of the vehicle.  Exceptions include a delayed flight in which the arrival occurs a day later than expected. 
• All drivers must have a valid US driver’s license and must be a coach or staff member.  
• Athletes are not allowed to drive USOPC vehicles. 
• Vehicles must be returned with a full tank of gas and in the same condition it was received.
  • IF returned without a full tank of gas, the NGB/HPMO/user will be charged the cost of the gasoline plus a service charge of $25/vehicle.
  • IF returned dirtier than checked out (i.e., trash inside, spills, sand and mud on the interior) are subject to a cleaning fee of $25/vehicle.
  • IF an infraction is given while the vehicle is in use (parking, speeding, etc.), it is the responsibility of the NGB/Driver to rectify the infraction within the given timeline on the infraction.
  • IF the driver damages the vehicle, the driver is responsible for the deductible set at $1,000 plus damages

Colorado Springs

• Key pickup and paperwork can be picked up at the transportation building prior to 5:00 pm. After 5:00 pm or on the weekend pick up will take place at the OPTC registration desk.
• Vehicles should be requested 30 days prior to the start of your camp through your Operations program coordinator.
• If a vehicle is involved in an accident, it is to be reported to the Athlete Center 719-866-4444 and CSOPTC Security 719-866-4570 immediately

Lake Placid

• Key pickup and paperwork will always take place at the Front Desk. 
• The designated driver must pick up and drop off the vehicle keys each day.

Vehicle Reservation/Use

• An NGB/Training group must request vehicle(s) use with initial submission of training program request.
• The designated driver(s) must complete a Vehicle Authorization Form and present a valid U.S. drivers license prior to vehicle being released.
• By signing the Vehicle Check out form the driver accepts responsibility for the stated vehicle in the condition as indicated and has confirmed the odometer reading and fuel level.
• Each vehicle is supplied with proof of vehicle registration, insurance and an accident packet.
• If the vehicle is involved in an accident, it must be reported to departments listed in the accident packet supplied with the vehicle. The accident report should be filled out at the time of the accident, collecting all the information as possible for all parties involved. The group to which the vehicle is assigned may be responsible for any insurance deductibles as applicable.
• The vehicle(s) is to be returned on/by the return date/time as indicated on the Vehicle Check out form. It is to be returned with a full tank of fuel, clean of any excessive trash.
• Lake Placid: Vehicles are to be parked in the designated LPOPTC Fleet spaces at Training Center.

• For fire, medical, or any emergency, dial 911.
• If 911 is called, also notify the security officers in the Union Entry Checkpoint at (719) 866-4570 (COS) or the OPTC Staff/Security at (518) 523-2600 (LP). If medical, security officers will call Medical On- Call COS: (719) 330-2442 or LP: (518) 572-3652.
• Inform of the type of emergency, location, those affected, and your name and contact information.

• For security officer assistance or inquires contact the Union Entry Check Point at (719) 866-4570 (Colorado Springs or (518) 523-2600 (Lake Placid) – 24/7 
• For guests, visitors, and deliveries notify the Union Entry Checkpoint or send an email to OPTCSecurity@USOPC.org (Colorado Springs) or notify the Front Desk (Lake Placid).
• All food deliveries, taxis, Uber, etc., are to be met at the main entrance of the Athlete Center (Colorado Springs) or the main entrance (Lake Placid).
• For everyone’s safety, abide by posted speed limits and signage.
• Do not ride bicycles or drive vehicles on the Olympic Pathway (Colorado Springs) or on sidewalks and in pedestrian areas.

Valuables and Other Items

• Secure valuables.
• Do not leave items unattended in public areas.
• Do not leave your residence hall room door unlocked or open.

Access Badge Use

• Display your access badge whenever possible.
• When entering buildings, do not allow others to follow or enter unless they have an access badge visible.
• Assist/inquire of others that appear out of place or lost – Or contact security officers.
• If your access badge is lost or stolen immediately notify OPTC Operations and the security officers.
• Participants are not permitted to enter areas that their access badge does not grant access to unless authorized or accompanied by USOPC personnel.

If you require assistance and cannot exit the building because of fire, stay where you are, call Security at 719-866-4570 (Colorado Springs) or 518-523-2600 (Lake Placid) and give them your location, or move to a safe area with assigned assistants. The Fire Department will assist with your evacuation.

In a multi-story building, do not use the elevator or try to move a person in a wheelchair down the stairs.

Alarms and Evacuation Procedures

• When a fire alarm sounds athletes will:
  • Close dorm room doors and any doors behind you.
  • Exit building and report to the designated safe area.
  • Wait until the ALL CLEAR from the Fire Department, USOPC Security, and USOPC Facility Management Division is given before returning to the building.
• If there is a fire within the building and the alarm has not sounded, the person finding the fire should:
  • Close any doors to the fire areas.
  • Pull the nearest manual fire alarm box or call Security at 719-866-4570 (COS) or 518-523-2600 (LP) from another location.
  • Exit the building and report to the designated safe area.
  • Contact Security at 719-866-4570 (COS) or 518-523-2600 (LP).

Municipal Fire Code

The willful disabling of any smoke detector or tampering or interfering in any way with any fire alarm system to include causing a false fire alarm (by pulling the fire alarm handle) will result in immediate dismissal from the Olympic and Paralympic Training Center.

Fire Drills

Fire drills will be held periodically. All residence hall and building occupants are required to participate. Fire alarm drills will not be announced in advance.

Deliberately ignoring a fire drill or alarm is a violation of the USOPTC Fire and Safety Code and will result in appropriate disciplinary action, up to, and including, dismissal from the US Olympic and Paralympic Training Center.

• Always be alert and aware of your surroundings.
• Remain in public, reputable, and well-lit areas and stay out of questionable areas and establishments.
• Do not draw attention to yourself, i.e., expensive jewelry, electronics, etc.
• Buddy System – Don’t go out alone or go in groups.
• Always let someone know where you are going and when you will return.
• Regularly account for team members.
• Use prearranged transportation and do not use unlicensed taxis.
• Do not open unidentified or suspicious letters and packages.
• Use ATMs in reputable and safe locations, i.e., banks, OPTC, etc., and check if anyone is watching.

SEE SOMETHING – SAY SOMETHING

Colorado Springs

• Park in designated areas only. In order to use the disabled parking, you must have a valid disabled-parking privilege card assigned to you in your vehicle.
• If leaving your vehicle at the OPTC while traveling, park your vehicle in Southeast Parking Lot and leave your keys with Athlete Life & Programs team (Colorado Springs).
• Violations of parking rules may result in the suspension of parking privileges.

Hours of Operation: Monday through Friday – 8:00am to 5:00pm

*During holidays, hours are subject to change and will be posted.

To schedule an appointment, call Sport Medicine Front Desk at 719-866-4554

Recovery Center includes sauna, steam room, cold and hot tubs, Normatec™ and Gameready™

Hours of Operation: 

Sports Medicine Clinic: Monday through Friday – 9:00am to 6:00pm

*During holidays, hours are subject to change and will be posted.

To schedule an appointment, call Sport Medicine Desk at 518-523-8413.

Recovery Center: Monday through Friday – 9:00am to 6:00pm

• Any participant required to enter isolation per Sport Medicine, due to illness, must adhere to all protocols communicated to them by Sport Medicine and/or OPTC Operations. Isolations may occur due to contagious illnesses such as influenza, strep throat, COVID-19, and gastrointestinal illness. These occur to allow the ill individual time to no longer be contagious and risk the spread of illness amongst teams and the OPTC community. Isolations will vary in length based on the illness and medically appropriate guidelines.  Anyone found not to be following protocols will be removed from the OPTC immediately.
• All costs and logistical requirements related to removal from the OPTC to include off-site housing, meals, and transportation, or any additional safety requirements such as chaperoning will be the responsibility of the NGB and/or the individual. Notification to the individual being removed and/or being issued a safety plan or temporary measures will be coordinated with the NGB and USOPC staff.
• Isolation Rooms are subject to availability on the complex. If isolation rooms are not available, then all costs and logistical requirements will be the responsibility of the NGB and/or the individual.

Questions about Healthcare? USOPC Athlete Healthcare Navigators are available to provide confidential guidance on a range of medical topics, including, but not limited to:

• Elite Athlete Health Insurance (EAHI)
• USOPC athlete healthcare benefits & resources
• Sports injuries
• USOP Medical Network
• Global travel insurance
• USOPC program eligibility & financial support
• Health insurance education and coordination

Athlete Healthcare Navigators are available to meet on Tuesdays from 11 a.m. – 2 p.m. MT in the Athletes’ Center Rotunda (Colorado Springs) or by scheduling one-on-one time Monday – Friday, 8 a.m. – 5 p.m. MT. To contact a navigator, email athletehealthcare@usopc.org or call 1-800-933-4473 ext. 2.

If you are experiencing a mental health emergency, please call 9-1-1 or go to your nearest emergency room.

If you are interested in connecting with a mental health provider who can assist in the management of mental health crises or provide resources related to mental health and wellness, please reach out to the Team USA Psychological Services Support Line.

Team USA Psychological Services Support Line +1 (719) 866-CALL (2255)

Visit the USOPC Mental Health & Performance Website for more information on mental health and mental performance resources for athletes. 

• All requests to utilize the Strength and Conditioning facility must go through the OPTC Operations department and be approved by the Strength and Conditioning Facility Manager.
• Requests to use the Strength and Conditioning Facility outside operating hours must go through the Strength and Conditioning Facility Manager. It is the responsibility of the USOPC Sports Performance Team (I-V or Para) - Strength & Conditioning Coach to provide or arrange appropriate coverage. These requests must be limited to high-priority national team athletes or part of the NGB High Performance Plan.
• The USOPC Sports Performance Team (I-V or Para) - Strength & Conditioning Coach will take the lead on providing appropriate facility coverage for all USOPC. Sports Performance “funded” athletes and camps. Camps with partially funded athletes, will receive USOPC Strength & Conditioning Coach supervision. All “non-funded” athletes and camps requesting access to the Strength & Conditioning Facility must be accompanied by a certified strength and conditioning coach.
• Unregistered guests including family and friends are prohibited from using the facility.
• Damaged or broken equipment must be labeled as such and if possible, removed from the training area until repaired or replaced. Damaged or broken equipment must be reported to Strength and Conditioning staff immediately.
• This is an athlete-centered facility. Athletes shall not be interrupted during training. Absolutely no photos, autographs or videos allowed of athletes. Disrespect to an athlete will result in dismissal from facility.
• Disinfect cardio equipment and weight benches after each use.
• Food, gum, and other objects with potential for choking are not permitted during training sessions in the Facility.
• Coaches must be present at all training sessions and throughout the entire duration of the training session. Athletes under the age of 16 must be accompanied by a Strength and Conditioning professional.
• Always respect coaches, athletes and the facility. Usage of the facility is a privilege, and the USOPC Strength and Conditioning staff reserve the right to dismiss any athlete, team, coach or staff member for failing to abide by these, or any other applicable, rules and procedures.
• For failure to comply with LPOPTC Sport Performance Facility Policies, individuals will be subject to the guidelines listed in the OPTC Handbook, specifically within the Levels of Disciplinary Action section.
• All non-USOPC Strength and Conditioning coaches accompanying an athlete or team (funded or non-funded) must have one of the following approved certifications and will be asked in advance to provide documentation to the Strength and Conditioning Facility Manager:
  • National Strength & Conditioning Association: Certified Strength and Conditioning Specialist
  • Collegiate Strength & Conditioning Coaches Association: Strength and Conditioning Coach Certified
  • USA Weightlifting: Level 1
  • Equivalent international certification for international guest

• Dress Code: Athletic shirts, shorts or pants ONLY. Jeans, singlets and kits are not permitted. Athletic shoes and shirts must be worn at all times.
• Weight Area: Bar collars must be used at all times; Keep plates, dumbbells, and equipment off the floor; Return all equipment to proper position or location after use; No dropping or throwing of weights; Only bumper plates are permitted to bedropped on wood platforms; Maintain a 5 foot or greater radius of individuals performing dynamic movements(e.g., Olympic lifts, plyometrics, medicine ball throws, tire flips, sled pushes, etc.)

• No team, athlete, outside user, coach or staff may use the facility outside facility hours.

• Individuals utilizing the facility outside operating hours will be documented, reported, and may result in the loss of facility privileges
• Headphones are not permitted to be worn during team training sessions.
• Facility music is regulated by USOPC Strength and Conditioning staff ONLY.
• Athletes who are late or miss a scheduled training time without prior approval from Strength and Conditioning may lose access privileges.
• All equipment must be used inside the Strength and Conditioning Facility unless otherwise authorized by USOPC Strength and Conditioning staff.

All users must scan in at the Strength and Conditioning front desk before using the facility which includes the cardio, track, and turf areas.

Hours of Operation

Monday-Friday: 8:00am – 5:00pm

Saturday: 9:00am – 12:00pm

*Holiday and seasonal hours will be posted in advance

*Elite athletes have priority access Monday-Friday: 8:00am – 11:00am, 1:00pm – 5:00pm

*All athlete training times need to be scheduled in advance.

Facility Users, International Athletes, Coaches, & Staff Training Time:

Monday-Friday: 11:00am-12:45pm

Saturday: 9:00am – 12:00pm

*Cardio equipment may be used from 8:00am - 5:00pm Monday-Friday if not being utilized by an athlete or team.

Scheduling

1. Scheduling priority is in the following order:
2. Olympic/Paralympic, World team, and National team athletes
3. Resident team athletes
4. Junior or development programs
5. Outside facility users
6. In the case of a scheduling conflict, the current games that is approaching will get priority (summer or winter).

Hours of Operation

Monday-Friday: 9:00am – 5:00pm

Saturday: 9:00am – 12:00pm

*Holiday and seasonal hours will be posted in advance.

Scheduling

Scheduling priority is in the following order:

1. OPTC Resident Athletes
2. Olympic/Paralympic, World team, and National team athletes
3. NGB Junior or development programs
4. Non-Funded/Outside facility users

Requests to use the Strength and Conditioning Facility outside operating hours must go through the Strength and Conditioning Facility Manager. These requests must be limited to high priority national team athletes or part of the NGB High Performance Plan and made at minimum 24 business day hours prior to the requested session.

In addition to providing approved certification (see pg. 57), all non-USOPC Strength and Conditioning coaches accompanying an athlete or team (funded or non-funded) must:

• Be listed on the program roster as an NGB program-specific coach and submitted in accordance with OPTC Operations policies no later than (2) weeks in advance of each scheduled program. *Failure to submit name and credentials (2) weeks out will result in access being denied.
• Check in with a USOPC Strength and Conditioning staff member prior to using the facility to communicate assigned space and to review facility policies.
• Dependent on training space availability, even “approved” non-USOPC Strength and Conditioning coaches may not be granted access to the facility. These decisions will be made by the Strength and Conditioning Facility Manager.